Executive Assistant

ROLES & RESPONSIBILITIES

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The Executive Assistant will serve as administrative support to the City of Sullivan's Mayor as well as be responsible for the daily business operations of the Mayor's office. Efforts include:

• Providing high-level customer service to all citizens at City Hall and the Mayor's office;

• Answering and returning phone calls and emails efficiently and in a timely manner;

• Managing calendars and scheduling meetings; Maintaining and implementing processes for day-today office operations;

• Improving the existing procedures for outgoing and incoming resources and track inventory for the organization;

• Communicating with the general staff on the Mayor’s behalf and coordinating logistics with high-level meetings both internally and externally;

• Assisting in developing, writing, and scheduling social media posts for the City's social media pages.

This is a salary position. Some evenings, weekends and travel required.​

 

QUALIFICATIONS

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• Associate degree in business, communications, accounting, Human Resources, or related degree.

• Office management or administrative assistant experience.

*Preferred, but not required.

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PREFERRED SKILLS

 

• Associate degree or similar training

• Fluent in Microsoft Suite

• Fluent in dictation Strong organizational and customer service skills

• Strong written and verbal communication skills

• Basic understanding of social media

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INFORMATION

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• Mayor's Office

• Full Time

• $30,000 to $35,000 annually (dependent on qualifications)

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TO APPLY, PLEASE SUBMIT COVER LETTER, RESUME AND PROFESSIONAL REFERENCES TO JOBS@CITYOFSULLIVAN.ORG